Website Legal Documents
for Gentle Roots Wellness

  • Last Updated: [11/26/2025]

    Gentle Roots Wellness (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (www.gentlerootswellness.com), join our mailing list, purchase services, or otherwise interact with our offerings.

    By using our website or services, you agree to the practices described in this Privacy Policy.

    1. Information We Collect

    a. Information You Voluntarily Provide

    We may collect personal information that you voluntarily provide, including:

    • Name

    • Email address

    • Phone number

    • Billing information (processed through third-party providers)

    • Intake form responses

    • Coaching notes you choose to share

    • Newsletter sign-up information

    • Messages submitted through contact or booking forms

    b. Automatically Collected Information

    When you visit our website, we may automatically collect:

    • IP address

    • Browser type and operating system

    • Pages viewed and actions taken

    • Referring website or links

    • General location data

    This information is collected through cookies, pixels, and analytics tools (such as Google Analytics or Squarespace’s built-in analytics).

    c. Payment Information

    Payments are processed through secure third-party processors (e.g., Stripe, PayPal, Squarespace). Gentle Roots Wellness does not store full credit card details.

    2. How We Use Your Information

    We use the information we collect to:

    • Provide and manage services

    • Communicate with you about appointments, resources, or updates

    • Send newsletters and marketing communications (you may unsubscribe at any time)

    • Improve website performance and user experience

    • Process payments and manage billing

    • Comply with legal or regulatory obligations

    • Maintain internal records for business operations

    We do not sell or rent your personal information.

    3. Sharing Your Information

    We may share information with the following parties:

    • Service providers (e.g., payment processors, email marketing platforms, scheduling tools)

    • Legal authorities if required by law

    • Website hosting and analytics platforms

    We do not share your personal information for third-party marketing.

    4. Cookies and Tracking Technologies

    We use cookies and similar technologies to:

    • Improve site functionality

    • Track usage and preferences

    • Analyze website performance

    You may manage cookie settings through your browser. Disabling cookies may affect site functionality.

    5. Data Retention

    We retain personal information only as long as necessary to:

    • Provide requested services

    • Comply with legal and tax obligations

    • Maintain business records

    You may request deletion of your data at any time (see Section 8).

    6. Confidentiality

    Information shared during coaching sessions is kept private and confidential to the fullest extent permitted by law. Gentle Roots Wellness is not a medical or mental health provider and is not bound by HIPAA, but we treat your information with the utmost care and respect.

    7. Third-Party Links

    Our website may contain links to third-party sites. We are not responsible for the privacy practices or content of those external sites.

    8. Your Rights

    Depending on your location, you may have the right to:

    • Access the data we hold about you

    • Request corrections or updates

    • Request deletion of your data

    • Opt out of marketing communications

    • Restrict or object to certain data uses

    To make a request, contact: kaylyn@gentlerootswellness.com

    9. Security

    We take reasonable measures to protect your information, but no online system is completely secure. You acknowledge that you share information at your own risk.

    10. Changes to This Policy

    We may update this Privacy Policy periodically. The “Last Updated” date will reflect any changes.

    11. Contact Us

    For questions or privacy-related requests, contact:

    Gentle Roots Wellness
    Fort Collins, Colorado
    kaylyn@gentlerootswellness.com

  • The services offered by Gentle Roots Wellness (including burnout recovery coaching, stress and wellness consultations, mindfulness and meditation guidance, mind–body practices, and related educational support) are intended for informational and educational purposes only. These services are not a substitute for professional medical advice, diagnosis, or treatment, and they do not replace the care of a licensed medical or mental health provider.

    Practitioners at Gentle Roots Wellness are not licensed physicians, psychologists, therapists, or other medical professionals. We do not diagnose conditions, prescribe treatments, or provide mental health counseling or medical care.

    Always seek the advice of your physician, therapist, or other qualified health provider with any questions you may have regarding a medical condition, mental health concern, or before making changes to your healthcare plan.

    Participation in coaching, consultations, classes, or mind–body practices is voluntary and undertaken at your own discretion and risk. By engaging with Gentle Roots Wellness in any capacity, you acknowledge and agree to these terms.